Event Management Systems

Event Management Systems

Fall semester classroom requests for non-academic use should not be entered until August 22, 2022 while the Registrar's office finalizes academic scheduling needs.  Thank you for your cooperation.


Information Regarding Event Reservation Requests (Updated 7/5/22)

Welcome to the online web reservation portal for the University Event Management System (EMS). The Office of Conference & Event Management oversees all daily room reservations and maintains this portal for the campus community.

You may use this system to request and reserve campus spaces and resources. If a space you are looking to request does not show up for you within your available reservation templates (Faculty/Staff Room request, Request a Vehicle, etc) please reach out to the Office of Conference & Event Management directly at ext. 4202.

For any request related to an accredited academic class please reach out to the registrar’s office as they will handle any needs regarding spaces with accredited classes.

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Scheduling Services for Campus Events 
 
As we transition back to sponsoring events on campus, we wish to remind campus partners of the need to adhere to the established guidelines for campus events involving catering, media, and related service needs. 
As staffing and supply chain challenges continue to impact the ability to successfully support events, the two week advance reservation request for media and catering related services will remain in effect for the year. When preparing for events, please plan in advance by placing all catering, media, and service related needs a minimum of 14 days in advance of your event.

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Getting Started with EMS: Helpful Tutorials and How to Guides 
 
  • How to use EMS walk through guides can be downloaded -  Here
  • How to Book a Space/Tent Walk Through video - Here
  • How to Book a Space that used Recurrences -  Here
  • How to Assign a Delegate in EMS Walk Through -  Here
  • How to Download and Log-on to EMS Mobile App video - Here
  • How to use the EMS Mobile App video- Here
  • What is an everyday user? Find out  Here  

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Need Assistance?

We recommend using the following compatible web browsers to access the EMS portal:

MacOS users – Safari, Opera, and Firefox.

Windows users – Firefox, Opera, Internet Explorer. 

We do not recommend using Google Chrome or any web browser that has a Chrome-based backend, including Microsoft Edge.

If you have any questions, please contact the Office of Conference & Event Management at ext. 4202 or cem@fairfield.edu for assistance. (If possible, please take a screenshot of the issue you are experiencing to help with troubleshooting).

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If you are having trouble logging into the system using Google Chrome, please try using Firefox, Safari (MacOS only) or internet Explorer (Windows 7,10 only) browsers.

The Chrome engine (the backbone that the chrome web browser and other google services are built upon) sometimes will accept the correct NetID and Password but not move past the log in page. That is why we recommend trying a different browser if something like this is occurring to you.

If you are still having issues logging on please reach out to Conference & Event Management at cem@fairfield.edu.